News – Page 12

Woodborough Parish Council

Minutes of the Parish Council Meeting held on Tuesday 8th December 2020 at 7.00pm
This meeting was held remotely in accordance with the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020

PRESENT: Cllr Andrew Gough (chairman), Cllr Paul Berrisford, Cllr Margaret Briggs, Cllr John Charles-Jones, Cllr John Newsome, Cllr Richard Pannell, Cllr Daniel Raynor, Cllr Colin Starke, Cllr Charles Wardle.

IN ATTENDANCE: Cllr Helen Greensmith (GBC, part), Cllr Boyd Elliott (NCC, part), Averil Marczak (Clerk). 4 residents/members of the public observed all or part of the meeting.

  1. Apologies for absence and acceptance

Apologies were received and accepted from Cllr Pat Woodfield and Cllr Sophie Hopkin.

  1. Declarations OF INTEREST

No additional interests declared.

  1. Minutes of the parish council

The minutes of the meeting held on 10th November were approved.

  1. Matters arising

The following maintenance jobs had been suggested for the Lengthsman: removal of weeds along church wall; removal of leaves from pavement alongside church wall; removal of leaves from Four Bells bus shelter; removal of weeds along Main Street (to be itemised). Cllr Berrisford thanked Cllr Charles-Jones for his help in repairing and improving the security of the allotments gate. 

  1. Chairman’s report

Cllr Gough read out the Chairman’s report prepared by Cllr Woodfield. She welcomed the news from NCC confirming that an LIS grant had been awarded for the new footpath. She thanked members for sharing responsibility for reviewing 11 planning applications on the agenda. She noted that Cllr Elliott had asked WPC to consider supporting a householder planning application but asked all to note that WPC could not intervene in this way. She thanked all involved in the Governors’ Field cleaning rota and proposed that chocolate and cards were sent at Christmas to the volunteers, and this was agreed.

  1. District report

Cllr Greensmith had circulated a report. Cllr Greensmith was liaising with officers at GBC to ensure that public bins were collected and asked that she be made aware if weekly collections were missed, or bins were overflowing.

  1. Covid-19 update

Following the end of the national lockdown on December 2nd, a choir and children’s dance group had been able to resume their bookings at the Village Hall. Indoor exercise classes were unable to take place while Nottinghamshire remained in Tier 3. The Governors’ Field remained open with cleaning measures in place. Football and the Boot Camp were able to resume on the playing field, but waterlogged conditions were restricting activities.

  1. Playing field

A request had been received from Woodborough Celtic to start a children’s football club, initially running training sessions on the playing field, before establishing a team or teams. It was agreed to give this WPC’s full support.

  1. County report

Cllr Charles-Jones thanked Cllr Elliott for helping to secure the LIS grant. 

Cllr Elliott had requested two new bins. It was agreed to request that one be located on Lowdham Lane, near the bridleway sign after Old Manor Close. Cllr Elliott was liaising with Google’s HQ to try to influence satnav instructions for Woodborough, in hope that Calverton bound vehicles might not be routed up Roe Hill.

  1. Cemetery

Cllr Gough presented a topline proposal to establish an area for the burial of cremated remains. Cllrs Gough and Pannell had held some preliminary discussions and sought the support of their fellow members before developing more detailed proposals. All were in agreement that this should be progressed.

  1. Planning

The following observations were agreed:

PC1100/GBC2020/0528 revised consultation: demolish existing industrial unit and erection of bungalow, Workshop, Old Manor Farm, Lowdham Lane – no objection.

PC1110/GBC2020/1088TCA crown reduction (T1) to sycamore tree to reduce height by approx 6 metres, stables to north of Bank Hill Farm – no objection.

PC1111/GBC2020/1098 proposed first floor extension over the existing bungalow, 2 storey extensions to the front, side and rear of the dwelling and the application of render and stone/slate cladding to the property, 16 Old Manor Close – it was agreed to seek clarification regarding the percentage increase in floor space, and should that exceed the permitted increase to object accordingly; also to seek clarification as to whether a design and access statement was required.

PC1112/GBC2020/1113TPO T1 copper beech reduce by a third, The Farm House Bank Hill Farm – it was agreed that this copper beech was a superb specimen and to object to any works.

PC1113/GBC2020/1185TCA T1 beech crown lift, reduce and thin crown, 161A Main Street – it was agreed to accept the recommendation of the tree officer.

PC1114/GBC2020/1178TCA remove ash tree, 105 Main Street – no objection.

PC1115/GBC2020/1062TPO T1 sycamore prune, T2 cedar crown reduction, T3 pine remove, T6 pine remove deadwood and T10 oak crown reduction, 32 Main Street – no objection.

PC1116/GBC2020/1164 first floor side extension; conversion of integral garage to living accommodation, utility and storage area, 4 Pinfold Crescent – no objection, but it was agreed to seek clarification as to whether a design and access statement was required.

PC1117/GBC2020/1193TPO T1 yew fell, T2 yew reduce height by 4ft and remove lower branch, T3 yew reduce height by 12 ft and remove 2 low branches, T4 yew reduce height by 4ft, T5 yew reduce height by 4ft, 133C Main Street – no objection.

PC1118/GBC2020/0586TPO fell yew tree T1, 27 Shelt Hill – it was agreed to accept the recommendation of the tree officer.

PC1119/GBC2020/1174 demolition of commercial buildings and erection of 15 artisan outlets and play barn with catering and toilet facilities, car park, landscaping, revised access and drainage infrastructure, Timmermans Lowdham Lane – it was agreed to consider at an extraordinary meeting.

  1. Flood mitigation update

Cllrs Charles-Jones and Briggs provided an update on progress made by the Environment Agency. The new officer had visited the village, looking at the previously proposed location for a flood mitigation scheme, and examining in detail both the catchment area and parts of the village prone to flooding. The officer had spoken with the flood wardens and some residents to gain a broad picture of the issues. The officer would now produce a report and also send a questionnaire to the owners of flooded houses. Cllrs Charles-Jones, Briggs, Newsome and Pannell had spoken with the officer on the day of his visit and were impressed by his expertise and rigour.

  1. Consultation on main modifications to Notts minerals local plan

It was agreed to make no further comment.

  1. Village benches

A bench on Roe Hill had been removed for restoration and reinstatement in the Governors’ Field in due course. Cllr Starke had circulated details of further benches which might be purchased using grant money from Cllr Elliott. It was agreed to revisit this in the New Year. It was agreed that the Governors’ Field picnic benches should not be reinstated until Covid-19 restrictions were lifted.   

  1. Governors’ field repairs

Cllr Starke reported that the safe surfaces had sunk under both the roundabout and the new boat springer. This had been reported to the 2 contractors concerned. It was agreed that the claims should be pursued robustly.                                                             

  1. 2021/22 Budget

Members were asked to submit capital expenditure items for the next 2 years to the Clerk, before Christmas.

  1. Finance

The Clerk presented the financial statement for December and 17 payments, totalling £8,146.83 net, were approved for payment. Gross payments over £500: £656.46 HMRC (PAYE and NI), £695.42 LGPS (staff pensions), £2,298.80 S.P.Rose Ltd (for bridge at back of Sam Middup Field).  A donation of £450 was made to Woodborough Charities under S137 using allotments income. It was agreed that some further work was needed before authorising the payment to Gardenscape.

  1. Correspondence and exchange of information

A letter had been received from a resident thanking WPC and all involved parties for maintaining the Smalls Croft Green to a high standard. The following items were noted: RCAN Hall Talk; details of GBC’s free bulky waste collection; GBC, various agendas and press releases.

  1. Sam Middup field

Cllr Charles-Jones reported that the bridge had been installed in readiness for the opening of the footpath. The field was very wet and the remaining works would depend on drier weather. Full details of the LIS grant were awaited. It was agreed that the path opening should be delayed to around Easter time, allowing additional weeks for the grass to establish itself, with final details to be agreed at the March meeting.    

  1. Woodborough charities

Cathy Charles-Jones had become a trustee and was making some progress towards appointing a team of new trustees.  Cllr Gough thanked Mrs Charles-Jones for leading this process.

  1. Woodborough Web

It was agreed to include: minutes; details of the LIS grant and the prospective opening date for the footpath.

  1. Items for the NeXT agenda

Cllr Berrisford advised that the Institute trustees were considering making a formal request to WPC for a grant towards renovation.

  1. Date of next meeting

The date of the next PC meeting was confirmed as Tuesday 12th January at 7pm. It was provisionally agreed to hold an extraordinary meeting for planning on Tuesday 5th January at 7pm, subject to members’ availability.

The meeting finished at 8.45pm.

Minutes of the Extraordinary Parish Council Meeting held on Tuesday 5th January 2021 at 7pm   

This meeting was held remotely in accordance with the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020                       

PRESENT: Cllr Pat Woodfield (Chairman), Cllr Paul Berrisford, Cllr Margaret Briggs, Cllr John Charles-Jones, Cllr Andrew Gough, Cllr Sophie Hopkin, Cllr John Newsome, Cllr Richard Pannell, Cllr Daniel Raynor, Cllr Colin Starke, Cllr Charles Wardle.

IN ATTENDANCE: Averil Marczak (Clerk). 4 residents/members of the public observed all or part of the meeting.

  1. Declarations of Interest

No additional interests declared.

  1. Flooding Matters

It was agreed to purchase four additional flood warden jackets for new volunteers, at a cost of £220 plus VAT.

  1. Planning

Application PC1119/GBC 2020/1174 for a development at Timmermans, Lowdham Lane (demolition of commercial buildings and erection of 15 artisan outlets and play barn with catering and toilet facilities, car park, landscaping, revised access and drainage infrastructure) was considered at length.

The Clerk reported that in a survey conducted to gather views of residents, 65 responses had been received. 55 respondents supported the application, 5 neither supported nor objected to the application and 5 respondents objected (Survey Monkey, publicised via Woodborough Facebook page, Woodborough Web and WPC website). 3 emails and a letter from residents had been received and circulated; comments and concerns raised largely focused on the potential impact of the proposed development on the safety of pedestrians and road users.

There followed a lengthy debate, in which strong support was expressed for Timmermans to expand and diversify, but significant concerns raised regarding the safety of access for the extra traffic generated. Some members expressed a view that the Lowdham Lane pavement should first be widened and resurfaced to allow pedestrians to walk to Timmermans and that the speed limit (currently 60 mph) should first be lowered. There was consensus that the entrance and exit to the site needed to be improved, and possibly moved away from the bypass, to cater for the additional traffic safely. Some members felt that the plan should be amended to include a footpath through the site to improve pedestrians’ safety.

Between 7.26pm and 7.44pm the Chairman suspended standing orders to allow the applicants to explain some of the details of the application and their ambitions for the project.

Having re-opened the meeting, it was agreed to make the following observations:

WPC strongly supports Timmermans’ plans to expand and diversify, but for the plans to be executed safely, the following modifications are needed:

  • With additional traffic, there are significant concerns that the existing entrance/exit would be unfit for purpose. A new plan should be developed to widen/improve/separate the entrance and exit. Consideration should be given to moving the entrance and exit further away from the bypass to reduce the risk of traffic turning into/emerging from the site in front of cars leaving the bypass at speed.
  • The design should include a footpath or pavement for pedestrians to move through the site safely from the Lowdham Lane pavement and/or the carpark.
  • This application should act as a catalyst for the long requested reduction of the speed limit on Lowdham Lane to 40mph. Currently cars leave the dual carriageway (50mph limit) and accelerate on Lowdham Lane (60mph limit) which then reduces to 30 mph at the village boundary.
  • This application should act as a catalyst for the long requested widening and resurfacing of the Lowdham Lane pavement to enable pedestrians to access Timmermans safely. The current pavement – even scraped back – is narrow, uneven and only good for single file use.
  1. date of next meeting

The date of the next PC meeting was confirmed as Tuesday 12th January at 7pm.

The meeting finished at 7.56pm.

Woodborough Web notices February 2021

Resignation of Cllr Sophie Hopkin & Vacancy on Parish Council

We were sorry to receive the resignation of Cllr Sophie Hopkin. 

As a parent of young children, Sophie brought a different perspective to WPC meetings which we valued.

We understand how difficult these times are for those required to carry out home schooling, and we wish Sophie and her family our thanks and very best wishes.

We now commence the procedures to fill our vacancy, and a notice can be found here

Potholes and pavement problems

WPC is lobbying our Nottinghamshire County Councillor, Boyd Elliott, to try to get some resurfacing works, or at least high quality repairs, carried out in the village.

We are also pushing once again for a reduction of the speed limit on Lowdham Lane.

Boyd plans to set up some petitions and we will advise how you can sign these.

If you wish to notify us of any specific problems – or have any anecdotes which highlight the problems caused by the potholes and eroded surfaces of our roads and pavements – please contact clerk@woodboroughpc.org.uk.

See the Woodborough Parish Council website at:

www.woodboroughpc.org.uk