News – Page 12

Woodborough Parish Council

Minutes of the Parish Council Meeting held on Monday 1st November 2021 at 7pm The Village Hall, Lingwood Lane, Woodborough, Nottingham

PRESENT: Cllr Andrew Gough (Chairman), Cllr Liz Anderson, Cllr Margaret Briggs, Cllr John Charles-Jones, Cllr John Newsome, Cllr Daniel Raynor, Cllr Colin Starke, Cllr Charles Wardle, Cllr Adam Wylie.
IN ATTENDANCE: Cllr Helen Greensmith (GBC), part; Averil Marczak (Clerk).
4382. APOLOGIES FOR ABSENCE
Apologies were received and accepted from Cllr Paul Berrisford, Cllr Richard Pannell and Cllr Boyd Elliott (NCC),
4383. DECLARATIONS OF INTEREST
No additional interests were declared.
4384. MINUTES OF THE PARISH COUNCIL
The minutes of the meeting held on 4th October were approved.
4385. MATTERS ARISING
The Woodborough in Bloom team had sent an email accepting WPC’s offer to purchase new planters but reducing the donation in 2022; the team hoped that the 2022 donation might be reconsidered.
4386. CHAIRMAN’S REPORT
The Chairman asked members to focus on keeping their contribution brief so that the meeting could be finished within two hours.
4387. DISTRICT MATTERS
Cllr Greensmith had sent a report. GBC had agreed that the Smalls Croft bench, in memory of long serving GBC Cllr John Boot, could be swapped for WPC’s new wooden bench, bought for Foxwood Lane. It was agreed that Cllr Boot’s family should make the decision as to which bench they preferred. Cllr Charles-Jones would install the bench agreed upon onto a concrete base to make maintenance of the grass and shrubs easier. Mike Avery (Head of Planning) had agreed to attend WPC’s December meeting. It was agreed to request a grant of £300 for the Christmas tree.
4388. COUNTY MATTERS
An email had been received from a Lingwood Lane resident regarding water gushing from the drains and flooding gardens; this had been forwarded to Cllr Elliott. Cllr Briggs confirmed that a NCC representative had been shown this problem on a tour of the village problem spots in February 2020.
4389. PARKING AND TRAFFIC ISSUES ON LINGWOOD LANE
Cllrs Starke, Raynor and Wylie had met with Cllr Elliott to develop a proposal for new parking restrictions on Lingwood Lane. Cllr Elliott had forwarded a letter to the Woodborough Web regarding the proposal and current enforcement measures. The Clerk agreed to discuss a timeline for action with Cllr Elliott.
Flyers had been placed on several cars parking inconsiderately, either too close to a junction or too far onto the pavement. It was noted that 2 residents with off street parking chose to leave vehicles parked on the street. It was agreed to discuss further steps with Inspector Chris Pearson.
4390. COOP SITE
Cllr Greensmith arrived attended between 7.35pm and 7.55pm. Cllr Wardle had consulted with residents near the old Coop land regarding the proposed site clearance. Residents had expressed a preference for the site to remain overgrown and green rather than be razed to the ground, as had happened previously. Cllr Greensmith explained that GBC had served the S215 notice after an objective assessment of the state of the site and a good reason was needed to halt the process. Cllr Greensmith hoped that the notice might prompt the site owner to look again at developing or maintaining the land.
4391. CHRISTMAS
Cllr Briggs requested a budget of £100 to purchase a banner and incidentals and this was agreed. Cllr Briggs would circulate an email requesting helpers to set up on the day. It was agreed that an order should be placed for the tree this week.
4392. FLOODING MATTERS
It was agreed that Cllr Charles-Jones and Cllr Briggs should word a response to NCC’s consultation on Local Flood Risk Management Strategy. The Clerk reported that to date 10 residents had registered to attend the EA update meeting on 16th November.
4393. REMEMBRANCE SUNDAY
The Chairman would place WPC’s wreath at the war memorial on Remembrance Sunday.
4394. GBC CONSULTATION ON PARKING PROVISION FOR NEW DEVELOPMENTS
This consultation was noted; members did not feel that they could add anything or challenge the logic used.
4395. DEFRA CONSULTATION ON AMENDMENTS TO THE ENVIRONMENTAL PERMITTING (ENGLAND AND WALES) REGULATIONS 2016 AS APPLIED TO GROUNDWATER ACTIVITIES AND RELATED SURFACE WATER DISCHARGE ACTIVITIES
This consultation was noted for its proposed requirement for grave spaces in small cemeteries to be a minimum of 5m2. The Clerk reported that this was approximately 40% larger than the grave size in Roe Hill Cemetery. It was agreed to respond to the consultation and also to write to Mark Spencer MP to ask that this regulation should only apply to new cemetery developments and not to established cemetery space. It was agreed to approach some grave owners to write to Mark Spencer MP and explain how the proposed changes would affect to them.
4396. VILLAGE HALL
A complaint about noise after a party had been received; the details provided by the complainant and the hirer were considered and it was agreed that the bond should be refunded, with a reminder of the times specified in the terms and conditions for future use. It was noted that the paint masking old lines in the car park had worn away and Cllr Wardle agreed to investigate a more permanent solution. Damage had been caused to the wall in the main hall by users at half term and the hirer had offered to organise the repair; Cllr Wylie agreed to contact the hirer to make arrangements. The Clerk reported that the VHWP would meet on 12th November. It was noted that a tap in the ladies toilets continued to perform erratically; Cllr Wardle was taking further measures to try to remedy the problem. A request had been received from Guides to take on an additional cupboard in the kitchen but it was agreed to restrict each weekly group to one free cupboard, with additional space available in the Committee Room for a charge. Just Sing community choir had enquired about booking the Village Hall and it was agreed to make Thursday evening available to them for the remainder of 2021.
4397. GOVERNORS’ FIELD
Cllr Charles-Jones had circulated options for premium benches. It was agreed to purchase two Rhapsody benches with an engraved inscription to commemorate the lives of HRH The Duke of Edinburgh and HM The Queen, the bench for HM The Queen to be kept in storage for the time being. It was agreed to purchase one Barfleur bench with an engraved inscription to commemorate the Queen’s Platinum Jubilee in 2022. The total budget agreed for the three benches was £3,250 pounds to include delivery and engraving.
It was agreed to ask Rob Dixon to clear the leaves in the Governors’ Field. It was noted that the banner promoting the firework display was large and commercial, and it was agreed to ask the WCA to moderate the design next time. Cllr Wylie and Cllr Starke planned to repair the bird spikes on the top of the swings.
4398. THE QUEEN’S PLATINUM JUBILEE
Cllr Briggs asked members to think of ideas to celebrate the Jubilee. Cllr Charles-Jones asked members to consider potential locations for the commemorative bench and a specimen tree.
4399. CEMETERY
This item was deferred.
4400. MEETING DATES 2022
It was agreed to meet on the first Monday of the month (exceptions due to Bank Holidays: January 10th and May 9th). The Annual Meeting of the Parish would be held on April 25th. It was agreed to use the committee room if no members of the public were present.
4401. PLANNING
PC1144/GBC2021/1026 for the creation of an outdoor horseriding arena for private use at Doverbeck Farm was considered; there was no objection.
4402. ALLOTMENTS
Cllr Charles-Jones had successfully fixed the gate. He reported that a further repair was needed to the post next to the water supply.
4403. SAM MIDDUP FIELD
It was agreed that Cllr Rayner and Cllr Charles-Jones should have delegated authority to decide when the footpath should be closed due to waterlogging. Cllr Charles-Jones agreed to discuss the installation of a grate over the open pipe from the ditch with the landowner.
4404. CONFIDENTIAL ITEM
4405. FINANCE
The Clerk presented the financial statement for November and 16 payments, totalling £4304.18 net, were approved for payment. Gross payments over £500: £700.17 LGPS (staff pensions). It was agreed to renew RCAN membership at a cost of £95 + VAT.
Further details were discussed for the investment with CCLA. It was resolved to open a Public Sector Deposit Fund account. It was agreed that Cllrs Gough, Charles-Jones, Starke and Wardle should be signatories. It was agreed that dividends should be reinvested. It was agreed that instructions should be given by email and to sign the email indemnity.
4406. CORRESPONDENCE AND EXCHANGE OF INFORMATION
The following items were noted: NCC consultation on validation requirements for planning applications; details regarding the Queen’s Platinum Jubilee Beacons; GBC various agendas and press releases.
4407. WOODBOROUGH WEB CONTENT
It was agreed to include the minutes and more detailed information regarding the Christmas switch on event.
4408. ITEMS FOR THE NEXT AGENDA
It was agreed to start at 6.45pm.
4409. DATE OF THE NEXT MEETING
The date of the next ordinary PC meeting was confirmed as 13th December 2021.
The meeting finished at 9.20pm.

Minutes of the Extraordinary Parish Council Meeting held on Monday 22nd November 2021  at 6.45pm in the Village Hall, Lingwood Lane, Woodborough, Nottingham

PRESENT: Cllr Andrew Gough (Chairman), Cllr Paul Berrisford, Cllr Margaret Briggs, Cllr John Charles-Jones, Cllr John Newsome, Cllr Charles Wardle, Cllr Adam Wylie.
IN ATTENDANCE: 1 resident, representing Bridge Club (part); Averil Marczak (Clerk).
4410. APOLOGIES FOR ABSENCE
Apologies were received and accepted from Cllr Liz Anderson, Cllr Richard Pannell, Cllr Daniel Raynor and Cllr Colin Starke.
4411. DECLARATIONS OF INTEREST
No additional interests were declared.
4412. OPEN SESSION FOR MEMBERS OF THE PUBLIC
The meeting was suspended to allow a resident representing the Bridge Club to make comment. She explained that the Bridge Club would return to the Village Hall to resume their regular booking after Easter 2022.
4413. MINUTES OF THE PARISH COUNCIL
The minutes of the meeting held on 1st November were approved.
4414. VILLAGE HALL
It was proposed and agreed to hire the hall to Woodborough Preschool on term time Wednesdays, providing that:
• Preschool agree to relinquish 2-3 days per year for community events (with a term’s notice)
• Preschool agree to grant access for any urgent maintenance works
Just Sing’s request for a regular booking slot was noted. The group were likely to book Thursday nights up to the return of the Bridge Club.
It was agreed to accept a quote from Clearway to burn off the 10 perpendicular parking bay lines which ran along the side of the hall and tennis court (£290 + VAT).
4415. ITEMS FOR THE NEXT AGENDA
It was agreed to ask Mike Avery to attend a future WPC meeting when there were topical issues to discuss.
4416. DATE OF THE NEXT MEETING
The date of the next ordinary PC meeting was confirmed as 13th December 2021 at the earlier time of 6.45pm.
The meeting finished at 7.20pm.

IMPORTANT NOTICE

INFORMATION FOR ALL RESIDENTS WHO HAVE PRE-PURCHASED A PLOT AT WOODBOROUGH ROE HILL CEMETERY

Please click HERE to download an important letter from Woodborough Parish Council.

Next Meeting of the Parish Council

Monday January 10th at 6.45pm at the Village Hall

View the agenda a few days before the meeting HERE 

See the Woodborough Parish Council website at:

www.woodboroughpc.org.uk